TEACH System
Bulk Recommendations File Format
Entering recommendations for multiple applicants requires you to follow a specific file format for each record. A record is composed of field names entered in the order listed in the table below. All field names are mandatory except for middle initial and date of birth. However, if you do not have the social security number, you must provide date of birth for the recommended individual.
The table below lists the format guidelines for each field name:
| Field | Maximum No. of Characters | Format | Description |
|---|---|---|---|
| SSN | 9 | Numeric Field(no dashes) | Either SSN or Date of Birth is mandatory |
| Last Name | 30 | Alphabetic field (no numbers) | Mandatory information |
| First Name | 15 | Alphabetic field (no numbers) | Mandatory information |
| MI | 1 | Alphabetic field (no numbers) | Middle initial is optional information |
| DOB | 10 | Date field(MM/DD/YYYY format) | Either SSN or Date of Birth is mandatory |
| Degree Date | 10 | Date field(MM/DD/YYYY format) | Conferral date of degree |
| Program Code | 5 | Numeric field(up to 5 digits) | Code of applicant's program |
| Award Code | 4 | Numeric field(up to 4 digits) | Type of degree awarded to applicant |
| Institution Code | 6 | Numeric field(up to 6 digits) | Code of your college or university |
| Certificate Type Code | 3 | Numeric field(up to 3 digits) | Type of certificate that is being recommmended to applicant |
| Certificate Title Code | 4 | Numeric field(up to 4 digits) | Title of certificate that is being recommended to applicant. |
Last Updated:
March 29, 2024