Educator Resources

Memos to the Field

THE STATE EDUCATION DEPARTMENT THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE NEW YORK / ALBANY, NY 12234

Manager and Associate Attorney of Office of School Personnel Review and Accountability (OSPRA)

Date:

October 20, 2007

To:

District Superintendents; School Superintendents; Directors of Charter Schools, Private Schools and Non-Public Schools; College Teacher Preparation Programs; and Other Interested Parties

From: Deborah A. Marriott
Subject:

LIVESCAN - Fingerprinting Initiative

Overview of LIVESCAN

The New York State Education Department ("NYSED") is pleased to announce the implementation of LIVESCAN technology for the capture and submission of fingerprints for the purpose of conducting fingerprint supported criminal background checks pursuant to the SAVE Law. 

It is anticipated that LIVESCAN coupled with NYSED’s new TEACH system will greatly reduce the amount of time that a prospective employer or an applicant for certification will have to wait for a clearance for employment and/or certification.

The purpose of this bulletin is to:

  • provide information on how LIVESCAN will work,
  • identify the equipment necessary to collect and transmit fingerprints electronically,
  • detail the costs associated with implementing a LIVESCAN fingerprinting solution, and
  • establish a schedule for implementation.

How LIVESCAN Works

Historically, fingerprints have taken using the "ink and roll" method and mailed to NYSED.  LIVESCAN technology allows fingerprint images to be captured digitally using a specialized scanner and transmitted to NYSED instantly using the internet.  With the implementation of LIVESCAN and NYSED’s new TEACH database, the entire fingerprint process can be managed electronically with results available to covered schools in a few days rather than weeks.

Vendor Information and Cost

NYSED has partnered with OGS approved vendor Comnetix to implement LIVESCAN.  There are three pricing proposals ranging from $14,500 - $17,500.  Each proposal includes the software license, project management time, installation and training.  It also includes the fingerprint scanner and provides various PC options (desktop, laptop or no PC) depending on the needs of the purchaser.  The first year of maintenance of the system is also included in the price.  Purchasers will have the option of altering their service agreements for each subsequent year. 

Implementation Schedule

NYSED will be piloting this new initiative in late October or early November.  Once the pilot project is successfully implemented, it is anticipated that LIVESCAN will be available to all BOCES, schools, charter schools and other interested parties beginning in late 2007.  LIVESCAN will be implemented first in each of the interested BOCES in accordance with the date the purchase orders are received, and then in other locations in the same manner.

For further information about the LIVESCAN project you may contact:

Deborah A. Marriott
OSPRA
Phone: (518) 473-2998
Email:  ospra@mail.nysed.gov

For purchase information, you may contact:

Don Sutton
Comnetix
Phone:  (905) 829-9988 ext. 258
Cell:  (416) 435-3910
Email:  don.sutton@comnetix.com

 

Disclaimer: The information on this page is current as of the date of the memo and may be superceded by newer information.

Last Updated: August 8, 2009