School District - Roles and Responsibilities
Professional Development Period
Your first professional development period begins on July 1 following the effective date of your Professional teaching certificate. A professional development year is July 1st - June 30th.
1. Requirement for Certificate Holders Employed by Public Districts and BOCES
- All teachers and school leaders who hold a "Professional" certificate must complete 175 hours of professional development every 5 years to maintain the validity of their certificate.
- All staff who hold a "Teaching Assistant III" certificate must complete 75 hours of professional development every 5 years to maintain the validity of their certificate.
Professional Development Period
- A professional development year is JULY 1 - JUNE 30.
- A certificate holder’s first professional development period begins the July 1 after their certificate is issued and continues for five years. Note: PD activities completed before this July 1 "begin date" do not count toward the requirement.
- Five-year PD periods are continuous thereafter for as long as the certificate holder wishes to maintain their certificate, regardless of their current assignment or employment status.
Planning and Providing Activities
- Public school districts and BOCES are responsible for planning and providing appropriate professional development for holders of Professional and Teaching Assistant III certificates, as for all teachers, as part of the district’s professional development plan.
- For all Professional and TA III certificate holders employed 90 days or more during a given year, the district is responsible for planning with the certificate holder and approving the activities that will count toward his/her professional development requirement. This is required even if the certificate holder’s current assignment is not in the area of that certificate.
- Approval of PD activities should be based on both individual and district needs in accordance with the district PD plan.
- It is recommended that the district consult with the certificate holder and jointly consider the activities, events, and coursework identified by the certificate holder to be completed each school year. This includes professional development that is not district-sponsored, for example, a graduate course related to the teacher’s certificate area. It is recommended that such consultation occur annually at a minimum, and thereafter as frequently as needed, as on the occasion of an adjustment to planned activities. See Suggested Activities.
- The district is responsible for assigning hour equivalents for PD activities where not evident (for example, research, mentoring, and curriculum development activities).
- College coursework must be credited at 15 clock hours for each semester hour taken.
- Each school year, the district is responsible for reporting the hours completed by each Professional and TA III certificate holder employed 90 days or more during that year. It is recommended that reporting be done before June 30, the end of the professional development year.
- The district is responsible for reporting completed professional development hours, even if the certificate holder’s current assignment is not in the area of Professional or Teaching Assistant III certificate.
- Reporting is done directly in the TEACH Online Services system .
- The district must keep records for seven years, as they are subject to audit. (Certificate holders also must maintain their personal records.)
- While format and procedures for recordkeeping for required professional development are locally determined, as a convenience for school personnel, a suggested format has been developed go to Continuing Professional Development District Planning Form (106 KB)
- District records must include:
- Name of the certificate holder
- Certification Identification number
- Program/event title and date
- Clock hours or the hour equivalent completed for each program/event
TEACH Official Status
- Official records of certificate holders’ completed professional development and certificate validity are maintained on the TEACH Online Services system . Districts may employ various professional development planning and tracking systems, but the information recorded in these systems does not constitute the official record.
Failure to Meet Requirement
- Any Professional or Teaching Assistant III certificate holder who fails to complete the required professional development requirement becomes subject to due process and risks the loss of his or her certificate.
- During audit or due process proceedings, the certificate holder’s credential continues to be valid, until a formal determination is made and the school is notified.
Memorandum from Deputy Commissioner Duncan-Poitier on record-keeping and reporting for required continuing professional development, June 2006.