HEDS SYSTEM FORM EDITS 
VTEA 2
PERFORMANCE MEASURES FOR POSTSECONDARY NON-CREDIT BEARING VOCATIONAL PROGRAMS

Check for missing, invalid, and out of range institutional codes and record identifiers such as part, section and line number as well as needed institutional characteristics such as county, sector and level. Check for missing forms vs. not applicable forms. This form is applicable to 2-year and 4-year institutions. There should be no data from any institution whose level is 'graduate only.'

Fatal error checks. An error message should be generated for each of the following relationships whenever they are not met. Normally fatal errors may not be overridden by editor, must be resolved. However, for new forms missing data/components are not always resolvable and we need an override in those cases. Checks must be made for each program reported:

• Currently not a machine edit.. CIP Code must be present, format XXXXXX.
• R#1.a Currently not a machine edit. A program name and code must be present on every program reported on any part. An institution may not have data for all three parts for every program offered. In all parts, there must be a program name and program code and CIP code for each program or the form is returned to the institution.
• R#1.b Currently not a machine edit. Part I, when there are no enrollees in a program for the period, the institution must write 'no enrollees' next to the program name.
• Horizontal add checks, to be done for each program -
• R#2.0 – 2.16 Part I, for each line, column A must = sum columns B + C + D
• R#3.0 – 3.16 Part II, for each line, column A must = sum columns (unduplicated total B + C + D +E ) + F + G + H
• Horizontal comparisons-

Employment retention data Part II. The number still employed at 12 months must be less than or equal to the number employed at 6 months for each line, 1 thru 16. To be applied to each program.

• R#4.0 4.16 For each line, column I must be <= sum of columns B + C.

In Part II, the reported Unduplicated Total of columns B, C, D, E must be less than or equal to the calculated sum columns B + C + D + E, every program.

• R#4.17 – 4.33 For each line, Unduplicated Total of columns B, C, D, E <= sum col. B + C + D + E
• Vertical checks –

For each program, for each column, the total must equal the sum for each of the following:

• R#5.0 – 5.3 Part I; Sum of lines 2+3 must equal line 1
• R#6.0 – 6.3 Part I; Sum of lines 4 thru 10 must equal line 1
• R#7.0 – 7.9 Part II; Sum of lines 2 + 3 must equal line 1
• R#8.0 – 8.9 Part II; Sum of lines 4 thru 10 must equal line 1

For each program, for each column, the Unduplicated total of Special Populations must satisfy the following relationships:

• R#8.10 - 8.13. For each program, Part I, the reported Unduplicated Total of Special Population Students (Line 17) must not exceed the Total Enrolled for each of columns A through D (Line 1).
• R#8.14 - 8.17. For each program, Part I, the reported Unduplicated Total of Special Population Students (Line 17) must not exceed the sum of the special populations reported in each of columns A through D (lines 11 through 16).
• R#8.18 - 8.27 For each program, Part II, the reported Unduplicated Total of Special Population Students (Line 17) must not exceed the Total Students for each of columns A through I (Line 1).
• R#8.28 – 8.37. For each program, Part II, the reported Unduplicated Total of Special Population Students (Line 17) must not exceed the sum of the special populations reported in each of columns A through D (lines 11 through 16).

Comparison error checks. An error message is generated based on each of the following relationships whenever they are not met [comparison errors may be accepted as 'ok' at the discretion of the editor].

• R#9 Currently this rule is not part of Rule.Edit.exe, rather is an on line constraint. The contact hours reported for each program must be >1 and <1000 for each program reported.
• Year to year rate comparisons, current year (CY) vs. prior year (PY): Whenever the following conditions are met for the completion rates and placement rates calculated as specified below, an error message should be generated (calculate for each program and each CIP code summary for each institution):
• The absolute value of the difference between the current year rate and the prior year rate is greater than 8 percentage points and the denominator for the CY and PY rate is =>30
• The absolute value of the difference between the current year rate and the prior year rate is greater than 25 percentage points and the denominator for the CY and PY rate is < 30.

1. R#10.0 – 10.5 Completion Rates, Part I, apply to lines 1, 2, and 3.

• 100*(( column C)/ column A).

1. R#11.0 – 11.5 Placement Rates, Part II ,apply to lines 1, 2 and 3.

• 100*(( Unduplicated total B + C + D + E) / (Unduplicated total B + C + D + E ) plus G))
• Year to year comparison of enrollment and total completers, current year (CY) vs. prior year (PY) - error message when the following conditions are met for the calculated % difference in enrollment and the calculated % difference in completers across years (calculate for each program and each CIP code summary for each institution):

R#12.0 – 12.50 Apply to Part I, each line:

• The absolute value of the percent change [%CHG] in enrollment is > 45% and the CY enrollment>50, where [%CHG] = 100*((CY - PY) / PY)
• The absolute numeric difference in enrollment is > 25 and the PY enrollment is => 0 and <50.
• The enrollment (Part I, column A) of CY = 0 and PY is >0

R#13.0 – 13.50 Apply to Part II, each line:

• The absolute value of the percent change [%CHG] in Completers > 45% and the CY Completers >50, where [%CHG] = 100*((CY - PY) / PY)
• The absolute numeric difference in Completers is > 25 and the PY Completers => 0 and <50.
• The Completers (Part II - column A) of CY = 0 and PY is >0