New York State Higher Education Data Collection

Working with its college and university partners throughout New York State, the Office of Research and Information Systems (ORIS) manages a comprehensive Higher Education Data System that collects and distributes information on the quality and status of higher education in New York State.  

Through HEDS, ORIS helps assure the quality of higher education in New  York  State  by  providing  information  -  for  comparisons,  analysis,  planning, evaluation, decision-making, and monitoring. The Office: 

• Collects and analyzes data from all degree-granting postsecondary institutions except federal units, and from non-degree-granting proprietary schools, on major indicators of the quality of higher education in New York State, including enrollment, degrees conferred, admissions, finances, financial aid, student charges, graduation rates, and other performance measures;

• Produces annual performance reports for vocational education programs and for non-degree proprietary schools, as required by the federal Perkins Act and the State Proprietary School Reform Act;

• Develops performance indicators to assess the health of New York State's postsecondary education system;

• Administers the Bundy program of  institutional aid;

• Responds to ad hoc requests for information on New York State higher education institutions from many sources including the federal government, the state legislature, the Board of Regents, the Governor's Office and the Division of the Budget, other state agencies, colleges and universities,  prospective students and parents.
  

Data Collected From Degree-Granting Institutions (HEDS/IPEDS)

Student Data

Degrees Conferred

(1) By registered program, gender, and race/ethnicity

(2) To students in special subject areas (special education, rehabilitation counseling, related services and administrative pre-service programs) by degree level, disability and minority status

Fall Degree-Credit Enrollment, by:

(1) Student level, full/part-time attendance, gender, and race/ethnicity

(2) Student level, full/part-time attendance, gender, and age grouping

(3) Student level, full/part-time attendance, gender, and subject area

(4) Gender, race/ethnicity, and occupationally specific CIP (classification of instructional programs) subject area

(5) Student level, full/part-time attendance, and student residence (New York State county/out-of-State/foreign)

(6) State of residence of new students

(7) Category of impairment and occupational/other major, for students with special needs

(8) Number and source of transfer students (in-state/out-of-state, public/nonpublic, two-year/four-year institution) and entering level (lower/upper division)

(9) Students in special subject areas (special education, rehabilitation counseling, related services and administrative pre-service programs) by enrollment level,  disability and minority status

(10) Admissions status of full-time undergraduate applicants (applied, accepted, enrolled), degree level, race/ethnicity, and entry category (first-time, transfer, unclassified).

Fall Non-Credit Enrollment

(1) By gender

(2) In federal Perkins-funded non-credit vocational and technical programs (see below)

Full-Year Enrollment

(1) Credit/contact hour activity and student counts for undergraduates by type of coursework (regular, developmental, and remedial)

(2) Full-time, first-time degree-credit students by term of entry.

Graduation Rates

(1) Full-time undergraduate students by program level (associate/baccalaureate, entry status (new/transfer), and race/ethnicity

(2) Students in postsecondary opportunity programs by program level (associate/baccalaureate), entry status (new/transfer), and race/ethnicity

Other Data

Student Charges

Including tuition, required fees, room and board

Financial Statistics

(1) Revenues by source categories

(2) Expenditures by function categories

(3) Scholarship and fellowship expenditures, endowment assets, etc.

Full-time Instructional Faculty Statistics

(1) Salary outlay and tenure data by rank, gender and salary contract length

(2) Fringe benefits by type and salary contract length

Staff Counts

(1) Full-time/part-time, occupational activity, gender, race/ethnicity, and salary grouping

Student Financial Aid Statistics

Including  dollar  amounts  and  award  counts  by  student  level  (undergraduate/graduate), and type of aid (grants, loans, assistantships, wages, other)

Off-campus instructional locations including address, type, and registrations

Data Collected From Non-Degree-Granting Proprietary Schools (OEDS)

Program-Specific Student Data

Applications received, applicants accepted, applicants denied

Enrollment by full/part-time for total enrolled and new entrants

Status at year-end: continuing, graduate, or non-completer

Graduate follow-up by employment/education status 

Course-Specific Student Data

Enrollment, and number of non-completers

Other 

Financial Assistance by federal/state financial assistance program

Credit and Non-Credit-Bearing Vocational Program Data from Institutions Receiving Vocational and Technical Education Act Funds 

Graduation rate for full-time, first-time cohort and status four years later

Post-completer placement status by employment/education status categories, including racial/ethnic and special populations characteristics

Employment retention by employment/education status categories, including racial/ethnic and special populations characteristics