ATTACHMENT A MATERIALS COMMONLY USED IN
AN INSTITUTIONAL ACCREDITATION
SELF-STUDY AND SITE VISIT A comprehensive self-study is ordinarily supported by the following types of documentation. The documentation required may be modified by the review coordinator in consultation with the institution.
The list below shows a typical distribution of items to be sent in advance and those that can be provided on site. (This breakdown is determined by the review coordinator.) At least three weeks prior to the visit, each team member receives the completed Self-Study and the other materials listed below that are cited as “S” (except items 16 and 33). Copies of all materials sent to team members are also to be assembled on site.
S = Send A = Have available on site for reviewers.
|
|
S
| 1.
|
Copy of organizational chart; list of senior administrators and
descriptions of their responsibilities. |
|
S |
2. |
Copy of by-laws and/or other documents describing institutional governance, including trustee responsibilities, and institutional purposes and goals. Self-study reports in last three years dealing with general issues of institutional mission, goals and effectiveness.
|
| A | 3. |
Minutes of trustee meetings; minutes of faculty governance
committees (including academic standards, curriculum, tenure and
promotion). Minutes of meetings of academic units within the institution,
(departments, divisions, schools) as indicated by review coordinator.
Provide for last three years.
|
| S | 4. |
Undergraduate admissions profiles (a) academic: (e.g., high school rank in class distributions, GPA, SAT, ACT, or ability to benefit scores, ESL and other placement score distributions, etc.) and (b) demographic (e.g., age, gender, ethnic/racial, income distributions). Graduate dmissions profiles by undergraduate grade point average distribution and graduate or professional assessment tests (GRE, LSAT, GMAT, etc.). Data for most recent fall term.
|
| S | 5. |
Retention, graduation, placement statistics, licensing examination results (pass rates), advanced study, transfers, and other outcomes data. Results of employment and graduate “satisfaction surveys.” |
| S | 6. |
Copy of student handbook or other materials that describe student obligations, standards of conduct, disciplinary measures, redress of grievances, and due process (including handling of complaints).
|
| S | 7. |
Copy of faculty handbook or other materials that describe standards for appointment, reappointment, promotion and tenure; professional responsibilities; professional development; termination; redress of grievances; faculty responsibility to the institution.
|
| S | 8. |
Copy of faculty collective bargaining contract (if applicable); blank copy of individual faculty contracts or employment agreements for full- and part-time faculty.
|
| S | 9. |
Blank copy of course and faculty evaluation forms used by students, peers, and administrators.
|
| S | 10. |
Schedule of courses offered at the time of the visit and for the term prior to the visit (all times, formats, locations). The prior term information should be provided to the review coordinator at the beginning of the self- study to assist in identifying the course sample for item 13.
|
| A | 11. |
Any special reports to trustees, institution-wide committees, or senior
administrators on academic issues (e.g., general education, grading
practices) related to institutional ffectiveness. Provide for last three
years. |
| S | 12. |
Course outlines/syllabi as indicated by review coordinator. (Have all syllabi available on site.)
|
| A | 13. |
Packets of materials on courses specified by review coordinator
(including syllabus/course outline; final grade roster; final examination
questions; graded student papers (15 alphabetically based on final grade
roster); copy of title page and table of contents of principal texts;
completed Faculty Information Form (See
Attachment B.); completed
Statement of Expertise Form (see
Attachment B.); completed
Course Review
Form (See Attachment B.).
|
| S | 14. |
Most recent institutional profile reports to voluntary organizations, such
as the College Board, Peterson’s Guides, or U.S. News and World Report,
the Common Data Form, or comparable forms. |
| S |
15. |
Completed Faculty Profile and
Faculty Continuity Forms (See
Attachment
B). |
| S | 16. |
The two most recent certified audits; Federal Test of Financial Responsibility data for three most recent years; Federal compliance audits of "13 common ratios" data for three most recent years; institutional budget for current year; other compliance audits related to HEA Title IV compliance (last three years); monthly cash flow report for 12 months preceding submission of the self-study. Send two copies to review coordinator only.
|
| S | 17. |
List of materials normally in a student’s file; blank copy of forms,
generic
letters, etc. |
| S | 18. |
List of materials normally in a faculty member’s file; copy of blanks of forms. |
| S | 19. |
Current catalog(s), annotated to show (a) recent changes in senior staff
and full-time faculty personnel, and (b) pages stating required consumer
information, noting the requirement being addressed. |
| S | 20. |
Description of recent or planned changes in curriculum, academic
services and policies related to academic performance or progress of students. |
| S | 21. |
Description of measures/services to improve student performance and
persistence, including scope and assessed outcomes of particular
services. |
| S | 22. |
Study of a specific sample of undergraduate students (15 to 30) admitted
in the “at risk” category (if any): achievement levels and issues on
entry,
performance and outcomes following entry; a description of institutional
interventions/services; and analysis of what, if anything, might have been
done differently. |
| S | 23. |
Sample transcripts of the prior year's graduates (15, alphabetically;
personal identification should be removed).
|
| S | 24. |
List of students in their last term of study for their degree; transcripts and degree audits of students in this group (first 15, alphabetically; personal identification should be removed).
|
| A | 25. |
Copies of recent self-studies for other nationally recognized
accrediting agencies and the subsequent reports of the accrediting
agencies (last 3 years); compliance and audit reports by public
agencies (last 3 years). |
| S | 26. |
List of evaluative/compliance reports prepared for external organizations in the 18 months prior to the date of the institutional accreditation visit. Include reports that are pertinent to one or more of the standards for institutional accreditation.
|
| S | 27. |
List of evaluation/compliance reports received from external organizations
or reviewers in the 18 months prior to the date of the institutional
accreditation visit. Include reports that are pertinent to one or more of the
standards for institutional accreditation.
|
| S | 28. |
List of diagnostic and placement tests for first-time undergraduate
students with scores for admissions or placement options and numbers in
each group. Copy of blank forms. |
| A | 29. |
Admissions and marketing literature used in all media in the last year.
|
| A | 30. |
Advertisements for faculty and professional staff positions in the last
year. |
| A | 31. |
For baccalaureate programs, senior essays as available. For graduate
programs, master's theses, essays, projects; doctoral thesis proposals and
completed theses; comprehensive examination questions. |
| S | 32. |
Summary of library/resource center print holdings, access to databases,
and other resources. |
| S | 33. |
Copy of any current institutional effectiveness plan, or the equivalent.
|
| S | 34. |
Updated annual data report form, data for current term or preceding term if visit is less than one month after start of current term. |
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Previous l Attachment B |
