Obtaining Closed School Student Records
Section126.11 of the Regulations of the Commissioner of Education requires that student permanent records shall be maintained in a single file for each student for a period of not less than 20 years after the student completes the program. A New York State school which ceases operation is required to provide for the transfer of these records to another school or to the New York State Education Department.
We do not have your records:
if the school you attended is still in operation. (You must contact that school, even if it has changed location);
if you went to a degree granting college or university or school that closed. (If the college or university was located in New York State, contact the Office of College and University Evaluation for the location of the records);
if you attended a school outside of New York State which subsequently closed. (You must contact that state's education department for advice on retrieving records);
if you attended the closed school more than 20 years ago;
if the school that closed was a secondary (except Delahanty High School) or elementary school. (Contact the local school district to determine the location of the records); or
if the school you attended was not licensed or registered by the New York State Education Department.
If none of the above situations applies to you, you may download the file below to Microsoft Word or in Adobe PDF format in order to obtain the request form for closed school records. Please note that, although this form is available to you electronically, it cannot be filed electronically since an original student signature is required for the release of this information. Please allow 6 weeks processing time for the complete search and retrieval of any student records pertaining to you.
Records of closed schools are filed by school name, not student. Therefore, you must know the name of the closed school whose records you want the Bureau to search. If you have received notice that a student loan is in default, contact the agency sending you that notice to determine for what school, including location, that loan was issued.
Student Records Request Form (BPSS-153)(Word 97 format)
Student Records Request Form (BPSS-153)(Adobe Acrobat format)
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*You will need Adobe Acrobat to read files in the easily printable PDF format. |
| Download Adobe Acrobat for free. |
If you do not have this software or are otherwise unable to
download the form, a hard copy of the form can be requested by contacting the Albany
office at
Bureau of Proprietary School Supervision
Room 974 EBA
Albany, NY 12234
(518) 474-3969
BPSS@mail.nysed.gov
Last updated February 2, 2005
URL: http:/www.highered.nysed.gov/bpss/closed.htm