NEW SCHOOL
ADMINISTRATIVE FORMS SAMPLES

Do not file any forms until you have formally applied for school licensure by completing the school license application and filing the required fee.  

INTRODUCTION

The New York State Education Law and the Regulations of the Commissioner of Education mandate the use of various forms to guide the administrative and record keeping responsibilities of the school

This web site contains sample versions of administrative forms that are approved for use in private non-degree proprietary schools. It is to be used as a reference for individuals applying for a school license/registration. Although each of the sample forms contains the required information, it is only a sample and simple duplication is NOT advised. The State Education Department recommends that you carefully review each form so that you fully understand its purpose and usefulness in the administration of the school. You should be sure to add the name and proposed address of the school to each form. You may also determine that by altering the form it will better meet the specification of your school. Such changes are encouraged provided they still meet all requirements set forth in Law and Regulations.

Many of the sample forms include a paragraph or more describing the form and its purpose.  Certain sections also contain checklists of required information that must be included on the specific form.

It is the hope of the Education Department that this information will assist you in your endeavor to become a licensed/registered school owner/director. 

The sample forms are available in three different formats pertaining to each column and color.  Internet browsers will be able to access the forms in html, however they will not print out well nor are they able to be edited.  The forms produced in Word will be accessible by computers having Microsoft Word or a compatible word processing program.  These forms can be downloaded, edited, and printed.  The forms in pdf format require the user to have Adobe Acrobat installed on the computer, which is a free program (see link below).  Although pdf forms cannot be edited, they can be printed without the loss of any formatting.  

*You will need Adobe Acrobat to read files in the easily printable PDF format.
    Download Adobe Acrobat for free.

 

Sample Forms (html) Sample Forms (Word) Sample Forms (pdf)
Catalog Catalog Catalog
Enrollment Agreement Enrollment Agreement Enrollment Agreement
Refund Calculation Form Refund Calculation Form Refund Calculation Form
Progress Record Form Progress Record Form Progress Record Form
Receipts from Students Receipts from Students Receipts from Students
Teacher Evaluation Forms Teacher Evaluation Forms Teacher Evaluation Forms
Leave of Absence Forms Leave of Absence Forms Leave of Absence Forms
Printed Attendance Record Printed Attendance Record Printed Attendance Record
Program Completion Certificate or Diploma Program Completion Certificate or Diploma Program Completion Certificate or Diploma
Student Transcript Student Transcript Student Transcript
Agent Training and Supervision Manual Agent Training and Supervision Manual Agent Training and Supervision Manual
Description of how the school ensures good attendance Description of how the school ensures good attendance Description of how the school ensures good attendance
Student Ledger Card Student Ledger Card Student Ledger Card
Counseling Plan (Ability to Benefit Schools) Counseling Plan (Ability to Benefit Schools) Counseling Plan (Ability to Benefit Schools)
Master Teacher/Class Schedule Form Master Teacher/Class Schedule Form Master Teacher/Class Schedule Form